Data Entry Clerks have been in demand since their inception back in the 1800s when the invention of punch card data gabbed audience attention. Although cumbersome, data entry has helped shape and store a lot of data in organized formats to be used for better purposes. In traditional days, keypunch machines were operated by skilled men but today machines have become highly advanced and manual effort is incredibly reduced. Therefore, the set of skills required for a data entry clerk has changed but the job nature seems to be quite similar. The ever-increasing demand for data is a major concern for all growing businesses. If your data is not authentic, meaningful, processed, documented, or archived it leads to customer distrust in your firm. Therefore, a data entry clerk needs to possess certain much-needed skills to qualify for the data entry position in any recognized organization. In this blog, you will get to know about the basic data entry clerk job description and the required skills to become eligible for the respective position at hand.

 

Key Skills To Be A Good Data Entry Clerk

 

Every organization needs to evaluate the data entry clerks they tend to hire based on their skills to deliver the best possible services. Skilled data entry clerks can help you in lowering your administrative costs and ensure your data is efficiently documented as needed. Other notable benefits include an increase in data accuracy, greater use of relevant technology, etc. a list of the most sought after data entry skills by enterprises is given below;

 

Basic Software Knowledge

 

It is significant for your business to employ a well-versed data entry clerk who has some basic software understanding to deal with word processors, databases, spreadsheets, and other record management services. Data entry executives deal with financial, coded, and statistical information using a mouse, scanners, keyboards, etc therefore it is very important for a data entry clerk to master computer basic skills.

 

Good Written and Communication Skills

 

The nature of the data entry job involves extensive intra and inters communication. Therefore, a data entry enthusiast must have excellent written and oral communication skills. When outsourcing data entry work, keep in mind to check the communication skills of the data entry personnel hired by the service provider.

 

Fast Typing Speed

 

Data entry specialists are expected to have higher typing speeds than a normal person. This will enable them to perform a huge amount of data entry work in a shorter period. Generally, the typing speed is expected to be around 30 to 40 words per minute.

 

High Levels of Concentration

 

Data entry jobs are highly fatiguing therefore, you must have the patience to spend a lot of time on the repetitive task. Data entry employers mostly favor those candidates that have a higher level of endurance and concentration. A lack of attributes might as well lead to rejection.

 

Typing Skills

 

Although with relatively high typing speed one can’t guarantee 100% error-free results. You must practice matching your level of speed and accuracy while performing data entry. Since data entry job type varies from business to business, for example, some include dealing with complex medical codes, while others deal with personal contact information of clients, etc. all the details are required to be entered accurately.

 

Data Entry Clerk Responsibilities

 

In addition to key data entry skills, a data entry operator must fulfill certain data entry responsibilities as well. Some of the data entry clerk duties are mentioned below;

 

Verify the Accuracy of Data

 

Simply relying on existing or readily available data is not a good trait of a data entry operator. It is required of him or her to verify the information before entering it into the system. Wrong or incomplete information can result in bad business impressions and poor decisions.

 

Make Necessary Corrections

 

Despite utmost care and verifications errors can anytime creep into your system. In such instances, it is the responsibility of the data entry clerk to identify these errors and take necessary precautions to make instant corrections.

 

Help in Building a Data Management System

 

Data entry operators have to deal with data all the time during work hours. When working with a team it is best to devise data management systems according to the business model. This will improve data entry flow and business functions at the same time.

 

Be Confidential

 

A major concern for businesses is data confidentiality. Therefore data security rules must be imposed on a data entry team which they need to understand and implement. It is important to make them aware of the fact that any data mismanagement in this epic and competitive market will result in a disaster that should be avoided under any condition.

 

Manage Data Flow

 

Every data entry clerk must be well aware of a business’s operational design and workflow before applying for a position in their firm. In this way, you will better communicate with the company managers and maintain smooth communication during the interview. Furthermore, after being assigned the data entry task try to maintain information flow by coordinating with other data centers for a good impression.

 

Things to Consider Before Hiring Data Entry Clerks

 

Although there are no final criteria for data entry executives to hire exceptional data entry operators in no time there are certain things that need to be kept in mind before reaching out to any data entry specialist for the respective position. To build an effective data entry team make sure to highlight the things you require in a data entry clerk in the job description. Secondly, do not forget to place high security and reliable infrastructure to support your data entry team. It is always a wise decision to check with your previous employers before choosing to hire a stranger as a data entry clerk. Check if the outsourcing agency uses a dual keying system or not. It is better to invest in automated software tools to streamline your business data entry operations to minimize manual workload. By doing so you will have to spend less time on performing primary tasks and shift your focus to secondary ones for prospective business growth. Do not come in the guise of manpower who only sells their services by fraud. Cost is just one factor as the quality of your work is increased to new standards when you hire an exceptionally talented data entry clerk.

 

How ITS Can Help You With Data Entry Service?

 

Information Transformation Service (ITS) has been providing high-quality data entry services for over 3 decades now, we understand data entry like no one else does, and our experienced data entry team are adept at handling different situations and providing well-suited solutions within the shortest turnaround time possible. If you are interested in getting ITS Data Entry Services you can ask for a free quote!